Job Title Code
Salary Range (Full-Time)
$3,583.33 mo. - $4,120.83 mo. (dependent on experience and other considerations)
Supports the organization by performing administrative duties related to planning, directing, and coordinating the operational activities of the assigned organization.
Required Knowledge, Skills & Abilities
Some responsibilities may include performing administrative duties, maintaining databases, creating reports, assist management and colleagues perform assignments, maintain and provide direction in the office, and completion of special projects and/or events, and other assignments as requested. Understand the short and long term goals of the organization and has the related knowledge to fulfill these goals successfully, following District policies and procedures. Networks with other coordinators, institutions, and departments to share information and gain knowledge to help improve the process and procedures. Build solid relationships interacting with colleagues, external entities, and personnel to fulfill the vision and mission of the organization. Serves as a primary point of contact and liaison with other offices, individuals, and external institutions and agencies on a range of specific issues and coordinates and facilitates meetings. The ability to analyze plans and able to identify mistakes and inefficiencies and provide solutions. Monitors and coordinates the budget as appropriate and prepares internal reports for management as requested. Assist with project development, planning and implementation. Excellent time management skills, able to prioritize, and solid organizational skills to complete assignments, projects and tasks on time. Strong communication skills to speak, listen and write in a clear, thorough and timely manner using appropriate and effective communication tools and techniques, interacting with diverse audiences.
Normal physical job functions performed within a standard office environment. Reasonable accommodations may be made to individuals with physical challenges to perform the essential duties and responsibilities.
Minimum Knowledge and Experience
Associates degree with two (2) years of work-related experience. Official transcripts required when applicable. ***Will be subject to a criminal background check. Some positions may be subject to a fingerprint check.*
Essential Duties and Responsibilities
Responsible for assisting with the timely and successful post-award administration of grants and contract execution for externally sponsored funding, as well as continuous monitoring and support of federal, state, and privately funded grant project administration, to ensure compliance with applicable Office of Management and Budget (OMB) Circulars, grant provisions, District policies, laws, and regulations. Maintains and completes up-to-date catalog of active grants, including location, amount, duration, performance measures as applicable, and a synopsis of grant requirements. Maintains a central file location of funding agreements, regulations, program guidelines and interpretive materials. Develops and maintains reports, files, databases, and records. Performs research of OMB Circular, funding agency guidelines, program laws/regulations for latest pronouncement applicable to grants awarded to the College to support grant managers. Ensures project expenditures are charges in accordance with the terms and conditions of the award and/or university policy. Strong organizational skills, managing and directing multiple assignments and projects, and excellent interpersonal skills. Establishes a good rapport when working with grant managers, supervisors or designated personnel to identify project plans and updates necessary to support the successful post-award, set-up and implementation of the project. Assists in resolving problems of considerable complexity regarding documentation, interpretation of allowable costs, agency requirements, grant objectives and outcomes. Strong work ethics and self-starter able to manage and prioritize, with attention to detail. Must have strong interpersonal skills and be able to effectively communicate information and ideas both verbally and in writing.
Performs other duties as assigned.
The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by incumbents of this job and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position. Incumbents may be directed to perform job-related tasks other than those specifically presented in this description. Position requires regular and predictable attendance.